| FAQ on
Requests for Certifications |
This page hopes to answer the most
frequently asked questions (FAQ) regarding requests for certifications
of civil registry documents from the Office of the Civil Registrar General
(OCRG) of the National Statistics Office.
- What type of certifications
can be obtained from the OCRG?
- How does one request for certification?
- What information should
be provided by interested parties?
- How much is the processing fee?
- How long is the processing
of an application?
|
| Type
of certifications obtainable from the OCRG |
Various certifications can be obtained from the
OCRG. These include, among others, certifications for:
- Birth
- Death
- Marriage
- Adoption
- Legitimation
- Dissolution of Marriage
- Record of No Marriage
There are also other types of civil registry document
certifications available from the OCRG.
|
| How
to obtain certifications |
In Person
|
Applications made in person by the owner or by his/her representative will be received at different Census Serbilis Centers.
|
|
Documents applied at the East Avenue Census Serbilis Outlet will be released on the same outlet on the date specified in the receipt
|
|
By Postal Service
System |
Please address all communications to:
|
Through
the web |
Visit the e-Census website at http://www.e-census.com.ph.
|
|
If the request is done through conventional postal service
system or through e-mail, the certification shall be sent to the requesting
party through conventional postal service system. |
| |
| Where
to obtain certifications |
Location
of Census
Serbilis
Outlets |
http://www.census.gov.ph/data/civilreg/csc_location.html |
|
Results of authentication requests are issued at the East Avenue office. |
|
|
| Information
to be provided |
|
The interested party shall provide the following information to facilitate
verification and issuance of certification. |
| Birth |
- Complete name of the child (first, middle, last)
- Complete name of the father
- Complete maiden name of the mother
- Date of birth (month, day, year)
- Place of birth (city/municipality, province)
- Whether or not registered late.
If registered late, please state the year when it was registered.
- Complete name and address of the requesting party
- Relationship to the child
- Number of copies needed
- Purpose of the certification
|
|
NOTE: ISSUANCE OF CERTIFICATION
OF BIRTH IS SUBJECT TO THE CONFIDENTIALITY CLAUSE OF ARTICLE 7 OF THE CHILD
AND YOUTH WELFARE CODE WHICH PROVIDES:
Art. 7. Nondisclosure of birth records. – The
records of a person’s birth shall be kept strictly confidential and no
information relating thereto shall be issued except on the request of any
of the following:
- The person himself, or any person authorized by him;
- His spouse, his parent or parents, his direct descendants,
or the guardian or institution legally incharge of him, if he is a minor;
- The court or proper public official whenever absolutely
necessary in administrative, judicial or other official proceedings to
determine the identity of the child’s parents or other circumstances surrounding
his birth; and
- In case of the person’s death, the nearest of kin.
Any person violating the prohibition shall suffer the
penalty of imprisonment of at least two months or a fine in an amount not
exceeding five hundred pesos, or both, in the discretion of the court.
|
|
|
|
|
Death |
- Complete name of the deceased person
- Date of death
- Place of death
- Complete name and address of the requesting party
- Number of copies needed
- For what purpose the certification shall be used
|
Marriage |
- Complete name of the husband
- Complete name of the wife
- Date of marriage
- Place of marriage
- Complete name and address of the requesting party
- Number of copies needed
- Purpose for the certification
|
Adoption |
- Information about the child prior to adoption:
- Complete name of the child
- Complete name of the father
- Complete maiden name of the mother
- Date of birth
- Place of birth
- Information after adoption:
- Amended name of the child
- Complete name of the adopting father, his occupation, religion, and
age at the time of adoption
- Complete name of the adopting mother, her occupation, religion, and
age at the time of adoption
- Date when adoption decree was issued
- Date when adoption decree became final and executory
- Name of the court and the judge that issued the decree
- Complete name and address of the requesting party
- Number of copies needed
- Purpose for the certification
|
|
NOTE: THE ISSUANCE OF CERTIFICATION
ON ADOPTION IS SUBJECT TO THE CONFIDENTIALITY CLAUSE OF SECTION 15 OF REPUBLIC
ACT NO. 8552 WHICH PROVIDES:
"Section 15. Confidential Nature of Proceedings
and Records. – All hearings in adoption cases shall be confidential
and shall not be open to the public. All records, books, and papers relating
to the adoption cases in the files of the court, the Department (of Social
Welfare and Development), or any other agency or institution participating
in the adoption proceedings shall be kept strictly confidential.
If the court finds that the disclosure of the information
to a third person is necessary for purposes connected with or arising out
of the adoption and will be for the best interest of the adoptee, the court
may merit the necessary information to be released, restricting the purposes
for which it may be used."
|
|
|
Legitimation |
- Complete name of the child
- Complete name of the father
- Complete name of the mother
- Date of birth
- Place of birth
- Date of marriage of parents
- Place of marriage of parents
- Date when the affidavit of legitimation was executed
- Date when the affidavit of legitimation was registered
- Complete name and address of the requesting party
- Number of copies needed
- Purpose for the certification
|
Dissolution
of Marriage |
- Complete name of the husband
- Complete maiden name of the wife
- Date of marriage
- Place of marriage
- Name of the court and the judge that issued the decree dissolving the
marriage or declaring marriage void
- Address of the court
- Date when the decision was issued
- Date when the decision became final and executory
- Date when the decision was recorded in the civil register
- Complete name and address of the requesting party
- Purpose for the certification
|
No
Record
of Marriage |
- Complete name of the person
- Complete name of the father
- Complete maiden name of the mother
- Date of birth
- Place of birth
- Complete name and address of the requesting party
- Number or copies needed
- Purpose for the certification
|
Others |
For certifications other than those described in this page, please specify
the nature or contents of the certification.
|
| Payment Details |
|
|
| Processing Period |
- The processing time is shorter when the copy requested is for a document that is already "converted", that is, the document is already in the Civil Registration System (CRS) database.
- The processing period for requests for the Certificate of No Marriage Record is longer than that for copy issuance requests. The period could be longer if the surname of the subject person is common such as Aquino, Ferrer, Cruz, De Guzman, and others.
- Requests made through conventional postal service system are processed upon the receipt of payment. Since delivery of the document(s) is by conventional mail, the documents may reach the recipient several days after the processing period.
|
